Texas Meetings & Events Tracking (TxMET)

TxMET is a compilation of information shared by Texas DMO subscribers for association/corporate meetings, sporting events, and tour operators that meet in Texas. TxMET is available to TACVB's Texas members-only for an annual fee of $750 per DMO (March - April). TxMET is provided to TACVB members in partnership with Tempest.

How To Access TxMET

To access TxMET, please visit txmet.idss.com. Save this link to your favorites, and/or include a shortcut on your desktop. Enter your TxMET login information. An initial username and password is supplied by the TxMET Administrator. Both are case sensitive. You will then be taken to the TxMET Home Page. If you forget your username or password, just click on the handy links at the login screen and they will be emailed to you. To change your password, once inside the TxMET system, go to “Change My Info” at the top of the screen. On the next screen type your new password into the "Set Password" field, retype to confirm, and click on “Save Changes”. Please keep track of your new password.

TxMET Helpful Hints

• Your username and password are case sensitive
• Enter data as completely as possible
• No abbreviations
• NO ALL CAPS
• Do not enter dates in the meeting title or name (e.g., 2014 Annual Conference)
• Enter the date in dd/mm/yyyy (01/11/2015) format
• Changes/updates are immediately reflected in the system.

TxMET Policies & Reporting

All TxMET subscribers are required to submit, in a timely manner, information regarding meetings held and future bookings for their cities. TxMET Meetings/Events are reportable if:

• The meeting uses 10 or more rooms on the peak night.
• It meets only in Texas or is a regional/national meeting that includes Texas.
• It is held on a regularly scheduled basis. (Do not report a meeting that takes place only one time.)
• It can meet in more than two cities in Texas. (Do not report a meeting that takes place only in your city or alternates only 2 cities.)

Any meetings/events that become definite for your city should be reported within 60 days of booking. Reports must be submitted no later than 60 days after the meeting/event has concluded.

Viewing Records

From the Home Page, click "Search" or the "Edit" Tab. This takes you to the Organization List, which is known as the Index Page. On the Index page, you can sort the listings by ID Number, Name, City, Active Status, or Acronym. There are up and down arrows next to each listing. Click on the arrow (up or down, accordingly) to sort the information alphabetically by organization name or city and numerically by ID number. Or type in a keyword in the box next to “Search”. Click on the “Search” key, or hit the "Enter" key. This will take you to a listing of all of the organizations that use that key word. Select the organization that you would like to view, and click on “Edit”.

Add/Edit New Organization

Always make sure the organization is not already in the TxMET system by doing a keyword search. If the organization is not found, select “Add” from the bottom of the TxMET Index page. Enter all the required fields for the organization’s contact information. Do not use punctuation (i.e., Mr.) or abbreviations. Enter information in proper case (capital and lowercase). After all required fields are filled in, click on “Create Organization”. The information is sent to the Buffer for TxMET Administration to review, an email will be sent to you as soon as the organization is approved and added to the system.

Query Builder (aka "Build Report")

The Query Builder is the feature in TxMET that allows you to view and to download specific information about organizations, meetings, and histories in the database. You set the parameters for the information that you wish to obtain and the Query Builder pulls that information from the database and provides it for you in a specified format. Queries may also be saved for future reference and prospecting.